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Claiming Annual Convention Expenses

Expenses incurred while attending the Annual Convention may be claimed as a deduction when you file your Income Tax return. However, in order to be eligible, you must be required to be away from the municipality or area where you usually work for at least 12 hours. Therefore, it would require an overnight stay in order to qualify. You can claim the cost of lodging, a portion of food costs and a reasonable kilometer allowance on line 229 of the Income Tax return. With regard to food costs, the most you can deduct is 50% of the lower of the amount you actually paid, or an amount that is reasonable in the circumstances. For mileage, I believe the government rate would be deemed reasonable.

In order to deduct these expenses from your Income, you must complete Form T777 and Form 2200. Form T777 is entitled, "Statement of Employment Expenses" and must be attached to your Income Tax return. This form has a very detailed calculation for the calculation of allowable motor vehicle expenses. You do not need to complete this calculation, use the mileage rate times the number of kilometers travelled.

Form T2200 entitled, "Declaration of Conditions of Employment" has two parts. Part A must be completed by the employee and Part B must be completed by the employer. This form does not have to be included with your tax return but Canada Revenue Agency might request it at a later date. If CRA does request form T2200, they will also request receipts for expenses incurred, so make sure that you save all your receipts.

In order to avoid unnecessary paper work, the employer (The Regional School Boards) will only complete Part B of Form T2200 if after claiming expenses, you receive a request from CRA asking for it. If this should happen, forward a copy of CRA’s request and Form T2200 with Part A completed to the School Board Business Office and Part B will be completed and returned to you. Both Form T777 and Form 2200 are available on the Canada Revenue Agency website at www.cra.gc.ca or at any CRA office.